FERPA

Some student information is considered directory information and may be released without written consent unless you choose to restrict it. 

Directory information includes: 

• Student name 

• Major field of study  

• Enrollment status  

• Dates of attendance  

• Participation in recognized activities  

• Degrees and certificates awarded  

• Honors 

Bates Technical College does not release directory information for commercial purposes.

If you DO NOT want your directory information released, you must submit a restriction request. 

• Parents of students under age 18 should complete a Disclosure of Directory Information Form through the Registration Office. 

• Students age 18 or older may also come to the Registration Office and complete the abovementioned form or can place a FERPA block on their account themselves. 

• To apply a FERPA restriction students can login to their ctcLink account and select Student Homepage–> Profile–> Privacy Restriction–>Select FERPA Block–> Restrict All. 

Important: Once a restriction is in place, the college will not confirm your enrollment or degrees to outside parties without your written consent. 

FERPA allows limited disclosures without student consent under specific circumstances, including: 

• To school officials with legitimate educational interests. A school official is defined as a person employed by the College in an administrative, supervisory, academic or support staff position (including College security). 

• In connection with a student’s request for, or receipt of, financial aid to determine eligibility, amount, or conditions of the financial aid, or to enforce the terms and conditions of the aid. 

• To other organizations providing financial aid to the student  

• Accrediting organizations  

• To organizations conducting studies for or on behalf of the College 

• To appropriate parties in a health or safety emergency  

• To military recruiters, pursuant to the Solomon Amendment, as determined by the Department of Education 

• To the Department of Homeland Security  

• To the IRS in response to the 1997 Taxpayer Relief Act  

• To the Department of Veterans Affairs for those students receiving veteran’s benefits  

• In response to a legally served subpoena

Federal law requires the College to provide limited student information to military recruiters under the Solomon Amendment. 

Information shared may include: 

• Name 

• Address 

• Phone number 

• Year of birth 

• Class level 

• Academic major 

• Degrees received 

This applies ONLY to currently enrolled students age 16 and older.

If you would like to: 

• Review your education records 

• Request a correction 

• Ask questions about FERPA 

Please contact the Registration Office. 

Not without your written permission, unless FERPA allows it under a specific exception.

Yes. FERPA covers all education records in all formats, including electronic systems. 

Your FERPA rights continue after you leave Bates Tech. If you have a Release of Information on file, that release exception will end when you graduate, or before you graduate if an actual date is specified.